Executive Admin Assistant (Secretary) - Premium Support Role in Bali

Join People Profilers, a leading executive search and professional staffing firm, as our Executive Admin Assistant (Secretary) in the vibrant and dynamic setting of Bali. This is a premium support role designed for a highly organized, proactive, and detail-oriented professional. As part of our executive team, you will play a crucial role in supporting the CEO and other senior executives with a wide range of administrative tasks, ensuring smooth operations and high-level service.

In this role, you will be responsible for managing the CEO's calendar, coordinating travel arrangements, and handling high-level client communications. You will also be involved in organizing executive meetings, preparing presentation materials, and assisting with the preparation of executive reports. This position offers a unique opportunity to work in a fast-paced, international environment, with the chance to develop your administrative skills and gain valuable insights into the executive search industry.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO's calendar and schedule, including coordinating travel arrangements and ensuring all appointments are booked and confirmed.
• Handle high-level client communications, including drafting and sending emails, preparing meeting agendas, and organizing follow-up actions.
• Organize and coordinate executive meetings, including preparing meeting materials, arranging venues, and sending out meeting invitations.
• Prepare and distribute executive reports, including compiling data, drafting reports, and ensuring timely delivery.
• Assist with the preparation of presentation materials, including creating slides, designing graphics, and ensuring all materials are ready for meetings and presentations.
• Manage office supplies and equipment, including ordering, maintaining, and replacing items as needed.
• Support the executive team with various administrative tasks, such as preparing travel documents, handling correspondence, and managing office logistics.
• Ensure compliance with company policies and procedures, including maintaining confidentiality and handling sensitive information.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive administrative or secretarial role, with a proven track record of supporting senior executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to handle high-level client interactions and maintain professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Fluency in English, both written and spoken, is essential. Knowledge of Indonesian is a plus.
• Detail-oriented with a high level of accuracy and attention to detail.
• Ability to work independently and as part of a team in a fast-paced, international environment.

🛠️ Keahlian

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